Position Details: Executive Administration

About the Role:

Support TCS Office with administrative tasks including but not limited to the below: 

o Relieve management of project administrative detail 

o Manage Executive Calendar /Travel itinerary 

o Event and meeting coordination including attendee transportation, hotel bookings, travel arrangements, A/V requirements, catering, etc.

o File Travel and Expenses in the system

o Arrange customer/employee appreciation events

o Arrange Team building events

o Compose and manage correspondence/reports/contracts for Executive’s signature

o Arrange essential mail in priority action order and distribute to TCS staff

o Check deadlines on incoming requests and put preliminary work in play 

o Process replies on own initiative or on Executive direction 

o Workflow approvals on behalf of executive based on the direction and company policy

o Document preparation and filing

o Maintain inventory of office supplies 

o Project Administration Coordination

o Research, draft or abstract reports 

Qualifications: 

• At least 7-8 yrs of administrative experience

• Proficiency with MS Office applications: Word, Excel, and PowerPoint 

• Excellent communication skills

• Flexibility to travel  

• Ability to multitask

• Ability to work well with all levels of internal management and staff as well as outside vendors and clients

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